CBA News

A word from Deb Livermore on our Fathers Day Festival Volunteer Program

Are you lonely? Are you new to the Bluegrass world? Would you like to make new friends? Would you like to help the California Bluegrass Association's Father's Day Bluegrass Festival be a success for another year? Well we have something that will check all the boxes for you.

Volunteering at the Bluegrass Festival is a great way to meet new people, and to help the festival continue to be a hit! The festival starts on Thursday, June 13, 2019 and runs through Sunday, June 16, 2019. The Music Camp begins with check in on Sunday, June 9, 2019.

We need volunteers of all kinds and so let me give you that information now.

In exchange for the 4 day festival ticket, including camping from Wednesday night through Sunday night, you would do the following:

1. If you can see/hear the Main Stage music you would perform 16 hours of service or 4 - four hour shifts.

2. If you can not see/hear the Main Stage music you would perform 12 hours of service or 3 - four hour shifts.

If you are coming before Wednesday, you would pay a small fee for camping, which is $10 for tents and $15 for RVs - per night - for basic dry camping. Electric only sites have a fee of $120 for the week, Monday through Sunday, and must be reserved.

All volunteers need to be CBA members. Single member - $25 per year, Family members - $30 per year.

Set Up/Tear Down - Set up starts on Friday prior to Music Camp (6/7/19) - includes marking camping spaces, pulling electrical wires, putting the infrastructure in place. Tear down starts on Sunday morning of the festival weekend - includes taking everything apart and putting it away. This is one of the most important jobs for a success festival. (12 hours)

Gate Ticket sales and runners - Starts Saturday prior to Music Camp (6/8/19) - a fast paced job of welcoming people as they arrive at the festival (12 hours)

Safety/Hospitality - Starts Saturday prior to Music Camp (6/8/19) - (12 hours)

Ice Booth - Starts Saturday prior to Music Camp (6/8/19) - (12 hours)

Utility crew - Assist in set up and tear down. Starts Saturday prior to Music Camp (6/8/19) - (12 hours)

Stage set up - Starts Monday prior to the festival (6/10/19) - (12 hours)

People mover - Drive a truck pulling a wagon or ride on the wagon while communicating with the driver, to transport people around the festival - Starts Thursday (6/13/19) - (12 hours)

The following jobs are all at the Main Stage area and have the best seats in the house!!!

Hospitality - Prepare and serve food to the entertainment - 16 hours

Membership booth - 16 hours

Mercantile - 16 hours

Raffle booth - 16 hours

Tee Shirt booth - 16 hours

Water Booth - 16 hours

And so with all of that information, please consider helping the CBA make the 2019 Father's Day Bluegrass Festival one of the BEST EVER!!! We are really excited to have your help! You can contact me at Deblivermore@gmail.com for best results!!!! I look forward to hearing from you and working with you!


SPECIAL NEED FOR TEAM COORDINATORS/LEADERS....GENTLY NEEDED

The California Bluegrass Association runs on Volunteers. People who give of their time and talents to continue to provide Bluegrass, Gospel, and Old Time music to people all over California and beyond......We are always looking for new volunteers and we love to hear from those that want to help out.

But this year is different!!!

The Father's Day Festival is in desperate need of volunteers to fill several key positions. I will include descriptions of those, but know that it is a general description and not all inclusive.

Assistant Festival Directors: We are looking for 2 Assistant Festival Directors to accompany both the current Festival Director - Montie Elston - and the current Assistant Festival Director - Tim Edes - during the 2019 festival. They both want to retire after 2019 and so we are trying to prepare for 2020 by having them followed, listened to, and gleaned from..... These positions are the most important of all of the jobs that are done to present you the Father's Day Festival. There is a lot to learn but the rewards are immense!!!! Putting the music in the air at Grass Valley and smiles on the peoples faces is the best reward of all!!!

The duties of the jobs have actually started already, with the contract negotiations, hiring of contracted services, ordering fencing and the like. Then the work really begins on Thursday, June 6, 2019. We arrive and start setting up our own camps so that we can get the ball rolling on Friday, June 7, 2019, starting with the marking of the electric only sites, bringing stuff from storage, directing the arrival of dumpsters, generators, golf carts, porta potties and the like............there are way too many things to list here but know that the jobs are demanding and in need of people with lots of energy and the ability to play well with others....(that was meant to make you smile). The job duties last through Monday, June 17, 2019 after everything is dismantled and taken back to storage.

Gate Ticket Sales: This is a very strenuous and kind of complicated crew, with two locations. This crew has been lead by 1 Coordinator and 2 Assistant Coordinators for the past few years. I would like to make this a four person team so to take some of the stress off of everyone leading the crew, which will provide coverage by experienced people without over tiring any one person.

The Gate 4 booth has been open from Saturday, a week before the festival starts, because of the arrival of early volunteers, early festival attendees, and Music Camp Attendees. 2019 may bring more hours of operation to this gate.

The Gate 1 crew starts on Thursday morning of the festival weekend.

The skills needed for these positions are:

* Computer skills - Understanding and using basic programs like Word and Excel as well as the TIX data base, a somewhat complicated program. Understanding "POS" systems is important as well.

* Accounting skills - Balancing the ticket sales and monies received on a daily basis. Working closely with the CBA Accountant is required.

* Organization skills - Contacting volunteers and scheduling them for the shifts needed, staring in March of the year. Flexibility is needed as people cancel or need to change shifts.

* Communication skills - Conveying the needs of the crew to the Volunteer coordinator, Festival Directors and other staff.

* People skills - Finding that blend of leading a crew with kindness and firmness, to keep the gate flowing during the high peak times.

Gate Runner: This crew leader will work closely with the Gate Ticket Sales coordinators. The job entails leading a crew of people that greet the attendees as they arrive for Music Camp or the Festival. The crew goes from the vehicle to the ticket sales booth to exchange payment for wrist bands and provide the people with the correct stickers and information. This job requires good people skills as you will need to direct your crew at times and fill in as needed. Directing the flow of traffic can be tricky, and so management of that is key during high peak times. This job will start on Saturday or Sunday prior to Music Camp.

The skills needed for this position are:

* Computer skills - The ability to contact people by email is necessary and basic Excel is needed to work with the volunteer lists and schedules.

* Communication skills - Recruiting new volunteers and contacting returning volunteers to fill the needs of the crew. Work in conjunction with the Volunteer Coordinator to fill the schedule.

* Organization skills - Scheduling the crew to fill the needs of the day.

* People skills - Again, finding that blend of leading a crew with kindness and firmness, to keep the stream of traffic flowing at high peak times.

Electrical: The Electrical Crew leader will lead volunteers as they run electrical lines underground and then to spider boxes in the Electric Only area and lights and electrical lines at the Main Stage area. This job starts on Friday, June 7, 2019, before Music Camp and ends on Monday, June 17, 2019 when everything is taken down and put away.

The skills needed for this position are:

* Computer skills - The ability to contact people by email is necessary and basic Excel is needed to work with the volunteer lists and schedules.

* Communication skills - Recruiting new volunteers and contacting returning volunteers to fill the needs of the crew. Working with the Volunteer Coordinator to fill the schedule will be helpful.

* Organization skills - Scheduling the crew to fill the needs of the day.

* People skills - Again, finding that blend of leading a crew with kindness and firmness, to prepare for the festival.

Mercantile: This job can be a year long job, if you desire, or just for the Father's Day Festival. It entails searching for and ordering merchandise, keeping an inventory of merchandise, organizing the trailer, delivering and returning the trailer to storage, setting up the booth and scheduling volunteers to staff the booth. Working with the CBA Accountant to reconcile daily purchases is necessary.

This job could be done at several other locations if you are interested in doing that. Some of those locations are: The Great 48, Spring Camp Out, and Fall Camp Out. Other festivals such as Bluegrass on the Beach, Parkfield, and Good Old Fashion are also options to take the trailer to. The purpose of this would be to sell Father's Day Festival tickets, Raffle tickets, and CBA Memberships as well as merchandise.

Skills needed for this position:

* Computer skills - Using Excel to track merchandise and to schedule volunteers. Understanding the "POS" systems involved is a must.

* Communication - Contacting volunteers and scheduling shifts. Communicating with sales persons concerning new merchandise.

* Accounting - Keeping accurate records concerning the purchase and sale of merchandise is ongoing. Communicating with the CBA accountant on a constant basis is a requirement.

* People skills - Having a positive attitude towards customers and co-workers is a must for good sales and keeping a good crew.

* Being able to move the merchandise trailer from storage and back again would be a bonus.

If you are interested in becoming a Coordinator for any of these crews, please put together a resume, showing your qualifications and past experience. You can then send that to me at Deblivermore@gmail.com and/or to the CBA Board of Directors and we will evaluate all that are received. There may be interviews and discussions as well.

Thank you in advance and I really look forward to hearing from you and working with you! This festival will not be able to continue without your help!!!!!




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